Tags are a wonderful thing! If you're here, you probably already know that.
Still, we'd like to share some best practices on how to use them to organize your content.
1. Minimize the use of tags that are used only on one file
Unless you expect there to be many more files in the near future, hold off on adding the tag. You can always add it later.
Your tag list helps you navigate your files. Multiple under-used tags might create clutter and interfere with that navigation.
2. Use unique terms, avoid synonyms
Different people use different naming conventions. One person on the team might use the term customers, another will use clients.
The best way to handle these cases is with smart tags. With smart tags, Tagbox actively helps your team stay consistent, by identifying when someone tries to create a new tag that is a possible synonym or typo of an existing tag.
See how it works:
3. Let related tags apply themselves
The tag people forget is usually the broader one - they tag Paris and skip France, or tag a SKU and skip its category. Tagalongs fix that at the source: set a rule once, and the related tags come along every time, including on files you tagged months ago.
It's the difference between hoping your team is consistent and not needing them to be.
4. There's no need to use people attributes as tags
Images are automatically tagged by the people in them. With pre-defined filters, you can always find “Women in their 30s”, so there's no need to actively tag it again.
5. Consider creating your tags first, and then applying them to the files
Writing your tags down before tagging usually makes tagging become more logical, and less anecdotal. It will also help make sure you don't forget important tags from the same group. And most importantly, once you create a tag, we’ll automatically apply it to all relevant images, and make it instantly filterable and searchable. Of course, you can always go over the images and make sure we didn’t miss anything.
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