Your tags are the vocabulary your team agreed on, and clicking two of them is usually the fastest route to a file. This page is about using tags to find things. For building and tidying the tags themselves, see Tag management.
Clicking a tag
Your tag categories sit along the top of your library. Click a category to open it, then click a tag to narrow your library to the files carrying it.
Tag counts
Every tag shows how many files carry it. The moment you filter by one, every other tag recounts against what's left - so with oil selected, the number next to lotion is how many of your oil files are also lotion.
Tags that drop to zero grey out. You can see what's worth clicking next before you click it, and a greyed-out tag tells you there's nothing down that path.
Combining tags
Click more than one tag and they combine as and, not or. Selecting chairs and wooden gives you the files carrying both, not either.
Once you've picked a tag, a row of related tags appears underneath your categories - the ones that actually turn up alongside what you've selected. It's a shortcut to the next useful narrowing.
Hold Shift while clicking a tag to exclude it instead. That's how you get every chair except the wooden ones. Excluded tags show outlined rather than filled, so you can tell at a glance which way round each one is working.
Tags are exact
A tag either is on a file or it isn't, so filtering by one shows you every file that carries it and nothing else. AI Visual Search works the other way round - it's fuzzy by design and will surface near misses on purpose. Use tags when you know what you want, and search when you're describing it.
Finding a tag quickly
Once you have a few hundred tags, scanning the categories gets slow. Click the search box and start typing: matching tags appear at the top of the pop-up with their counts, so you can jump straight to one instead of hunting for it.
What not to tag
Three habits cost teams more time than they save:
- Don't tag what's in the picture. If it's visible, AI Visual Search will find it without help. Tag the things a machine can't see - the campaign, the client, the usage rights.
- Don't tag what's already a filter. File type, orientation, resolution, star rating and upload date are all filters already. Tagging them is duplicated effort.
- Do use categories. A flat list of two hundred tags is unusable. Grouped into eight categories it's navigable. See Tagging best practices.
Where tags come from
If a tag you expect isn't there, or the same idea exists twice under different names, that's a job for Tag management. Tags can also be applied for you - see Tagalongs and Brand-aware AI tags.
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